The role requires excellent organizational abilities, discretion, and the capacity to manage priorities across multiple stakeholders and time zones.
Key Responsibilities:
- Executive Support
Manage a complex, multi–time zone calendar.
Prepare agendas, briefings, presentations, and follow-up materials.
Draft and review high-level correspondence in English and Italian.
Ensure smooth daily operations of the Rector’s Office.
- Stakeholder & Communications Coordination
Act as primary point of contact and communications gatekeeper filtering and prioritizing internal and external communications.
Interact with faculty, staff, students, and external partners.
Represent the Rector’s Office when required.
- Operations & Project Management
Organize meetings, committees, institutional initiatives, and special projects.
Coordinate activities with internal offices and U.S.-based teams.
- Events & Protocol
Support institutional events, official visits, and high-profile delegations.
Oversee logistics, protocol, and preparation of briefing materials.
- Travel & Administration
Arrange complex international travel and related logistics.
Manage the office budget, reimbursements, and administrative processes.
Maintain organized physical and digital records, prepare reports and ensure materials and archives are well organized
- Front Office Presence
Provide a welcoming, professional presence for the Rector’s Office.
Serve as a visible and accessible point of contact on campus.
Our client is an academic institution, located in Bologna, that serves as the European campus of a distinguished school dedicated to advanced international studies.
Its graduate programs place strong emphasis on international economics, international relations, European Union policy, and global risk, while also providing opportunities for specialization across a broad array of policy fields and geographic regions
Ref. SP40465
Disclaimer:
PRAXI S.p.A. (Aut. MLPS 13/I/0003868/03.04) believes that diversity and inclusion are key elements for the success and sustainability of organizations. We are committed to creating an inclusive work environment that promotes equal opportunities and respects the diversity of backgrounds, experiences, and opinions of our employees, partners, and clients.
We are dedicated to ensuring that all stages of the personnel search and selection process are conducted fairly and transparently, based only on the competencies, qualifications, and experience of the candidates. Furthermore, we are committed to using neutral and inclusive language in our communications to avoid any form of gender discrimination or bias.
PRAXI S.p.A. guarantees the rights provided by privacy regulations and specifies that the information received will be used solely for recruitment and personnel selection purposes.
