OFFICE MANAGER - PERSONAL ASSISTANT

Our client is a leading international organization in the supply chain business.

In order to reinforce the local structure, we are looking for an

 

OFFICE MANAGER – PERSONAL ASSISTANT

 

Mission:

The role involves the executive and strategic support of all management needs from collaboration in process development to the proactive management of offices and agendas.

Responsibilities:

• Organize the office layout and order stationery and equipment
• Organize office operations and procedures
• Schedule meetings and appointments
• Provide general support to visitors
• Partner with HR, IT and Administration Departments to update and maintain office policies and office equipments as necessary
• Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Manage contract and price negotiations with office vendors, service providers and office lease
• Liaise with facility management vendors, including cleaning, catering and security services
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements:

• 5+ proven experience as an Office Manager, Front Office Manager or Administrative/Personal Assistant in international high standing environments
• Proficiency in MS Office (MS Excel, Power Point and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills, assertive
• Strong organizational and planning skills in a fast-paced environment, straightforward
• A creative mind with an ability to suggest improvements
• High level of energy, strong sense of commitment, results drive
• Full working proficiency in English is required
• Bachelor’s degree is desirable

Location:

The position is based in Milan – Hybrid.

Conditions:

The company will hire the best candidate with a compensation package coherent with the more qualified profiles and expertise. 

Key Words: Office Manager | Office Assistant | Personal Assistant | Assistente di Direzione | Segretaria | Segreteria

 

Ref. SP20075

 

In order to apply for this position you can click on the button Invia Candidatura. Please apply your cv in English.
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